Compliance and obligations
Marbetes
We strengthen how your business records, stores, assigns, reconciles and documents marbetes and fiscal seals.
Tax labels and seals on alcoholic beverages and other regulated products create an information chain: quantities received, location, use, damage and supporting evidence. We organize, reconcile and document that chain so the business can see its obligations clearly.
Signs the process needs organization
These common situations do not always mean a serious problem, but deserve review:
- Several people edit tracking spreadsheets without a change log.
- Received labels do not reconcile with used, damaged and remaining quantities.
- Labels recorded as assigned cannot be physically located.
- Serial numbers are duplicated, unreadable or recorded twice.
- Damaged or canceled labels lack documentary evidence.
- One person stores and records labels without independent review.
- Information requests require rushed reconstruction from scratch.
- Only one person fully understands the process.
What happens when issues go unchecked
Weak documentation may not cause immediate problems but limits response capacity. When information is requested, missing support becomes visible and time is short. Unreconciled differences accumulate and become harder to reconstruct. We identify documentary and operational risks early.
Our approach
Understand the whole cycle
From receipt to application and each serial number’s final status, we review the process with responsible staff, not just the system.
Organize supporting documents
We organize, track and reconcile information so every movement has accessible, consistent support.
Reconcile and explain differences
We compare records, physical stock and documents. The aim is to understand and document differences, not merely balance numbers.
Identify process risks
We identify weaknesses in storage, approvals, recording, damaged or canceled serial tracking and reliance on one person.
Coordinate with responsible staff
We work with the existing team so controls become stronger internally rather than dependent on us.
Prepare and organize information
We organize information for internal follow-up and procedures with competent authorities, conducted by the business or its advisers.
What the work may include
Scope depends on volume, product type and current records:
- End-to-end mapping of the internal tax-label and seal process.
- Review of physical custody and associated approvals.
- Document archive organization and minimum evidence per movement.
- Reconciliation of records, physical stock and supporting documents.
- Identification and documentation of missing, inconsistent, duplicate, damaged, canceled, assigned, used or pending serial numbers, as applicable.
- Analysis of differences and their probable origins.
- Preventive supporting-information review before reporting periods.
- Controls and owners to sustain the process over time.
- Information preparation for internal follow-up or submission by the business to the appropriate authority.
- Practical training for responsible staff.
What you gain in practice
- Visibility into obligations for regulated products.
- A documented process that does not rely on one person’s memory.
- Differences identified, explained and documented instead of accumulating.
- Information available when needed, without rushed reconstruction.
- Fewer avoidable process and documentation errors.
How we deliver this service
Operational assessment
Understand how your business works.
Review and detection
Compare operations with evidence.
Action plan
Turn findings into priorities.
Support for correction
Support the team implementing changes.
Follow-up and verification
Check that changes work.
Frequently asked questions
Receipt, storage, assignment, use and reconciliation of serial numbers, together with movement evidence and staff controls.
We document differences, likely causes and evidence, and report to management. The business then decides its response, with legal or tax specialists if needed. We provide organized information for that decision.
We compare stock, records and documents, identify discrepancy causes and recommend approval, custody and review controls.
We work with them. Daily operations remain with the business; we strengthen and document the process and reduce dependence on one person, with practical training when useful.
Fiscal labels and seals are primarily associated with alcoholic beverages. Document-control and reconciliation principles may apply to other regulated products with similar identification obligations. Each case needs an individual assessment.
Next step
Could you substantiate every Marbetes movement today?
If an answer takes time, review it calmly before it becomes urgent.